Community Wellbeing Forum and Local Area Partnership privacy notice

1 Council Contact Details

1.1 North Northamptonshire Council

Registered Office:

Sheerness House
41 Meadow Road
Kettering
NN16 8TL

1.2 The Communities and Wellbeing team can be contacted at [email protected]

1.3 The Communities and Wellbeing Team covers a variety of activities including community development; community funding; and active lifestyles. We also support the voluntary sector and help to improve the health and wellbeing of residents living within North Northamptonshire.

2 Information that we hold

2.1 The Community Wellbeing Forums (CWF) in Corby, East Northants, Kettering, and Wellingborough, are VCSE-led collaborations that aim to improve the wellbeing of residents in defined geographical areas, reduce health inequalities, and improve the wider determinants of wellbeing that affect those residents. In order to achieve this, each CWF will host regular stakeholder and member meetings and develop action plans that are delivered at a local level through a Local Area Partnership (LAP).

Personal data is being collected as an essential part of the CWF so that we can contact individuals regarding membership and engagement in the CWF, and for monitoring purposes.

We will share individual information with the Chair of each CWF, who will be elected from the Voluntary, Community, and Social Enterprise sector. They will only be able to use individuals contact data in the operation of the Forum.

2.2 We currently collect and process the following information for you to be involved with the CWF:

Name
Organisation (if relevant)
Email address

2.3 Further information regarding the CWF.

3 How the information is obtained

3.1 The personal information we process is provided to us directly by you, when attending CWF and LAP meetings, or when joining the CWF / LAP as a member.

3.2 There are a number of reasons why we need to collect and use your personal information. Generally, we collect and use personal information where:

the processing is necessary for us to perform a task in the public interest
and
you have requested a service from us

4 What we do with the information

4.1 We use the information that you have given us in order to administer the CWF and LAP and, where appropriate, to evaluate project delivery and impact on beneficiaries.

4.2 If required and lawful to do so under the applicable legislation, we will share your information with:

the Forum Chair who may be part of the Voluntary, Community, and Social Enterprise sector
law enforcement

Any information sharing is undertaken in accordance with UK GDPR and the Data Protection Act 2018.

4.3 We do not use automated decision making for equalities processing. Automated decision-making is where decisions are made about you without any human influence on the outcome. These may affect your legal rights or have an impact on your circumstances, behaviour or choices.

4.4 There is no profiling undertaken in relation to equalities processing. Profiling is where you analyse parts of an individual’s personality, behaviour, interests and habits to identify their preferences, make predictions or decisions about them.

5 How long we keep your information for and how we securely dispose of it after use

5.1 We keep your personal information for CWF and LAP purposes for a period of 7 years (6 years plus current), in line with the council’s retention schedule. The Chairs will only retain your contact details for the duration in which they hold this post. A copy of the retention schedule can be requested through the council’s website.

5.2 We will securely dispose of your information in line with the council's retention schedules.

6 How we store your information

6.1 Your information is securely stored on the council’s systems, in which the servers are UK based.

7 Your data protection rights

7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the council’s Corporate Privacy Notice for further information.

7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.

7.3 The right to withdraw consent – Where applicable, you can ask that we no longer use your details for this processing. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.

8 Who to contact

8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer.

8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

9 Changes to this privacy notice

9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.

Last updated 30 June 2023