UK Shared Prosperity Fund business grants privacy notice
1 Council contact details
1.1 North Northamptonshire Council
41 Meadow Road
Phone: 0300 126 3000
1.2 The Growth and Regeneration team can be contacted at [email protected]
2 Information that we hold
2.1 We currently collect and process the following information:
Applicant and beneficiary:
- Full name
- Email address
- Telephone number
- Name of company
- Company registration number
- Company website address
- Financial accounts and previous tax returns
- Tenancy or leasehold agreement
- Bank details
- Employment status
- Gender re-assignment
- Marriage and civil partnerships
- Pregnancy and maternity
- Religion or belief
- Sexual orientation
For the purpose of:
- submitting business grant applications to the fund
- to enable payments to be made
- to monitor and evaluate the impact of the funding on groups with protected characteristics
2.2 There is further information at Shared Prosperity Fund
Equalities information in the Equalities privacy notice.
3 How the information is obtained
3.1 Most of the personal information we process is provided to us directly by you for one of the following reasons or through one of the following means:
- to be able to contact you about your application for business grant funding
- to be able to enter into a Funding Agreement with you, should your application be successful
- to be able to monitor and evaluate the impact of the successful applications on the beneficiaries
- to enable payments to be made upon a successful application
We also receive personal information indirectly, from the following sources in the following scenarios:
- your legal representative, where you have given your consent
- public records
3.2 There are a number of reasons why we need to collect and use your personal information. Generally, we collect and use personal information where:
- it is necessary to meet our legal obligations as set out in the UKSPF Guidance - UK Shared Prosperity Fund: prospectus - GOV.UK (www.gov.uk)
- it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
- you have requested a service from us
- you, or your legal representative, have given us your consent
- you have entered into a contract with us
- you have made your information publicly available
- it is necessary for law enforcement reasons and to prevent, and detect fraud or crime
- it is necessary for archiving, research, or statistical purposes. For these purposes your data would be used in a pseudonymised format (name and other identifying information replaced with a unique number)
4 What we do with the information
4.1 We use the information that you have given us in order to:
- contact you about the business grant application process and any applications you submit
- evaluate applications submitted
- shortlist the applications and submit to the Executive Members UKSPF panel for decision
- enter into Funding Agreements with successful applicants
- monitor and evaluate project delivery and impact on beneficiaries
4.2 We may share this information with:
- the project delivery team and evaluation panel members
- North Northamptonshire Council
- DLUHC / DEFRA as funders
- companies or organisations responsible for conducting investigations into the funding; or evaluating the funding programme
We may also share this data with other business support providers where express permission has been given. It will not be used for any other purpose. We may also contact you, where you have agreed, for further information regarding the interaction; and with details of other opportunities available through the project.
4.3 We do not use automated decision making for equalities processing. Automated decision-making is where decisions are made about you without any human influence on the outcome. These may affect your legal rights or have an impact on your circumstances, behaviour or choices.
4.4 There is no profiling undertaken in relation to equalities processing. Profiling is where you analyse parts of an individual’s personality, behaviour, interests and habits to identify their preferences, make predictions or decisions about them.
5 How long we keep your information for and how we securely dispose of it after use
5.1 We keep your personal information for purposes outlined in s2-4 in line with the council’s retention schedules. A copy of the retention schedule can be requested through the council’s website.
5.2 We will securely dispose of your information in line with retention periods.
6 How we store your information
6.1 Your information is securely stored on the council’s systems, in which the servers are UK based.
7 Your data protection rights
7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the council’s Corporate Privacy Notice for further information.
7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.
7.3 The right to withdraw consent - You can ask that we no longer use your details for this processing. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.
8 Who to contact
8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer.
8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113
9 Changes to this privacy notice
9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.
Last updated 07 June 2023