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Elective home education privacy notice

1.0 Council contact details

1.1 North Northamptonshire Council
Registered Office:
Sheerness House 
41 Meadow Road
Kettering 
NN16 8TL

Telephone: 0300 126 3000

1.2 Education, Inclusion and Partnership Team (EIPT) provide advice and guidance to families who are home educating their children, ensure an appropriate standard of education is provided, and support reintegration into school where this is requested by parents.

1.3 EIPT can be contacted at:
[email protected] or
William Knibb Centre
Alfred Street
Kettering
NN16 0SW

2.0 Information that we hold

2.1 We currently collect and process the following information in the course of supporting and monitoring elective home education:

  • Personal details (such as name, gender, age, date of birth, address, contact details, language, nationality, country of birth)
  • Special category characteristics (such as ethnicity and special educational needs)
  • Educational history (such as schools previously attended and attendance, attainment and exclusion information)
  • Other professional involvement (such as Attendance and Inclusion, Early Help, Social Care, SEND)
  • EHE History (communication with families, visit reports and evidence of suitable education)
  • Characteristics
  • Educational history and professional involvement from previously attended schools, NHS, other local authorities, and other NNC departments

2.2 Further Elective Home Education information.

3.0 How the information is obtained

3.1 We collect and use your personal information to carry out tasks in the public interest. We rely on the following legal bases under UK GDPR:

  • Article (6)(1)(e) - Public task: the processing is necessary to perform a task in the public interest or for official functions (task or function has a clear basis in law).
    The governing legislation is:
    - Education Act 1996 s.7 and s.436A
    - DofE Guidance “Elective Home Education” 2019
    - DfE guidance “Children Missing Education” 2013

When we collect or share special category personal data, we rely upon the following legal bases under UK GDPR:

  • Article 9(2)(g) - Reasons of substantial public interest. We rely on the ‘equality of opportunity or treatment’ purpose condition from Schedule 1 of the Data Protection Act 2018 when relying on Article 9(2)(g) to process your special category data
  • Article 9(2)(j) - Archiving, research and statistics. We rely on the ‘Research’ purpose condition from Schedule 1 of the Data Protection Act 2018 when relying on Article 9(2)(j) to process your special category data

4.0 What we do with the information

4.1 We use the information that you have given us in order to:

  • maintain a record of children in NNC who are known to be home educated
  • provide advice and guidance to home educating families
  • inform families about how to access to services and facilities from other agencies that would generally be delivered via school
  • advise and support families who request support with returning children to school or identifying a school place
  • make arrangements to establish the identities of children who are not registered at a school and are not receiving a suitable education otherwise
  • analyse service provision and effectiveness and model patterns of service involvement to support future service delivery planning

4.2 We may share this information with:

  • teams within NNC working to improve outcomes for children and young people
  • commissioned providers of local authority services (such as education services)
  • schools
  • schools and Fair Access Protocol (FAP) panels, when a school a place is required at the request of the parent or when a suitable education is not being provided and a school needs to be identified for the purpose of a School Attendance Order
  • post-16 education and training providers - This is primarily covered by The Shaw Trust in NNC
  • partner organisations where necessary, which may include NHS, health visitors, midwives, police, doctors and mental health workers
  • Department of Education, and other government departments, as required
  • Law enforcement or other authorities if required by applicable law

4.3 We do not use automated decision making for equalities processing. Automated decision-making is where decisions are made about you without any human influence on the outcome. These may affect your legal rights or have an impact on your circumstances, behaviour or choices.

4.4 There is no profiling undertaken in relation to equalities processing. Profiling is where you analyse parts of an individual’s personality, behaviour, interests and habits to identify their preferences, make predictions or decisions about them.

5.0 How long we keep your information for and how we securely dispose of it after use

5.1 We keep your personal information securely and retain it from the child or young person’s date of birth until they reach the age of 25, in line with the council’s retention schedules. A copy of the retention schedule can be requested.

5.2 We will securely dispose of your information in line with retention periods.

6.0 How we store your information

6.1 Your information is securely stored on the council’s systems, in which the servers are UK based.

6.2 We have appropriate security measures in place to prevent personal information from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.

6.3 We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.

7.0 Your data protection rights

7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. For further information, please see section 15 of the council’s ‘Corporate Privacy Notice’.

7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.

7.3 The right to withdraw consent - You can ask that we no longer use your details for this processing. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.

8.0 Who to contact

8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer.

8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.

The ICO’s address:

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

9.0 Changes to this privacy notice

9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.

9.2 This privacy notice was last updated on 3 September 2025.

Last updated 14 November 2025