Equalities privacy notice

1 Council Contact Details

1.1 North Northants Council
Registered Office:
Sheerness House
41 Meadow Road
NN16 8TL

Tel: 0300 126 3000

Website: www.northnorthants.gov.uk

1.2 Equalities team can be contacted at [email protected].

2 Information that we hold          

2.1 We currently collect and process the following information for Equality monitoring:

  • Age
  • Disability
  • Gender Re-assignment
  • Marriage and Civil Partnerships
  • Pregnancy and Maternity
  • Race
  • Religion or Belief
  • Sex
  • Sexual Orientation

2.2 There is further equalities information on the council’s website.

3 How the information is obtained

3.1 Most of the personal information we process is provided to us directly by you, through one of the following means:

  • Customer contact form
  • When you complete a job application form
  • When you opt to complete our equalities monitoring form when you visit our website

3.1.1 This information is supplied on a voluntary basis.

You are under no obligation to provide this information; it will make no difference to the services you receive from the council whether you provide this information or not.

We only process information relating to your protected characteristics with your consent, for equalities monitoring purposes.

3.2 There are a number of reasons why we need to collect and use your personal information. Generally, we collect and use personal information where:

  • it is necessary to meet our legal obligations
  • it is needed for employment purposes
  • service improvement

3.2.1 It is necessary to process this information to meet our legal obligations.

The legislation that governs and supports this processing is the Equality Act 2010 and the Data Protection Act 2018.

The Equality Act 2010 protects people from discrimination. The 9 protected characteristics are:

  • Age
  • Disability
  • Gender Re-assignment
  • Marriage and Civil Partnerships
  • Pregnancy and Maternity
  • Race
  • Religion or Belief
  • Sex
  • Sexual Orientation

A public authority must give ‘due regard’ to:

  • Eliminating discrimination, harassment, victimisation and any other conduct that is prohibited by the Act
  • Advancing equality of opportunity between people who share a relevant protected characteristic and persons who do not share it
  • Fostering good relations between people who share a relevant protected characteristic and people who do not share it

Public authorities must publish equality outcomes and report progress in meeting the outcomes at least every four years.

4 What we do with the information

4.1 Equalities information is used to produce equality outcome reports. These reports will tell us who is and who is not using our online services. Our aim is to engage with as many people within our community as we can. We can look at the equality outcome reports and review how our engagement can be improved.

4.2 The information is used to produce anonymous statistical information, which is published without anyone being identifiable.

4.3 We do not use automated decision making for equalities processing. Automated decision-making is where decisions are made about you without any human influence on the outcome.

4.4 There is no profiling undertaken in relation to equalities processing. Profiling is where you analyse parts of an individual’s personality, behaviour, interests and habits to identify their preferences, make predictions or decisions about them.

5 How long we keep your information for and how we securely dispose of it after use

5.1 We keep your personal information for equality monitoring purposes in line with the council’s retention schedules. A copy of the retention schedule can be requested through the council’s website.

5.2 We will securely dispose of your information in line with retention periods.         

6 How we store your information

6.1 Your information is securely stored on the council’s systems, in which the servers are UK based. If you provided the information as part of a customer contact form, the equality monitoring section is sent straight through to the equalities team and is separated from the main section of the e-form. This means that the data is anonymised.

7 Your data protection rights

7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the council’s corporate privacy policy for further information.

7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.

7.3 The right to withdraw consent - You can ask that we no longer use your details for this processing. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.

8 Who to contact

8.1  If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer.

8.2  If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.

The ICO’s address:           
Information Commissioner’s Office
Wycliffe House
Water Lane
SK9 5AF  

Helpline number: 0303 123 1113

9 Changes to this privacy notice

9.1 Privacy notices are live documents, which will be updated or revised in line with legislation.

Last updated 29 April 2022