Single central register

Create a single central register

Schools can design their own SCR templates. Below are recommended headings:

Identity

• record the full name, current home address, and date of birth
• verify ID with original documents (no photocopies). Confirm name, date of birth, and address with photographic ID (e.g., passport). If unavailable, seek additional forms of ID.
• record seen evidence (e.g., passport) and the checker's name and date
• retain copies of ID and Right to Work documentation confidentially in local personnel files

Role

• optionally record employment start date and job title, updating as necessary
• distinguish between "supervised volunteer" and "unsupervised volunteer" based on required vetting checks

Qualifications

• record only required professional qualifications (e.g., QTS for teachers)
• mark non-required qualifications fields as 'N/A'

Teaching regulation agency checks

• check and record prohibitions, directions, sanctions, and orders for school staff and Governors
• Conduct Prohibition Order (PO) checks for teaching staff
• record checks on the Teacher Services website (personal details, training, QTS, induction status, sanctions, prohibitions)
• for academies and free schools, PO checks for HLTAs and relevant TAs

Section 128 barring direction check

• mandatory for Senior Leadership, Heads of Departments, and Academy Governors appointed after January 5, 2015
• check via the Teacher Services website

Vetting checks

• conduct a Children’s Barred List check for all staff in regulated activity
• enhanced DBS Check should include a Children’s Barred List Check
• ensure volunteers working in regulated activity have the appropriate checks

Proof of right to work in the UK

• verify proof before employment starts, retaining documentation securely
• apply the same for frequent and intensive volunteers

Third-party suppliers and contractors

• obtain written notification (letter of assurance) of vetting checks from agencies and contractors
• enhanced DBS Check (including Children’s Barred List Check) for unsupervised contractors
• always check contractor identity upon arrival

Childcare disqualification regulations

• refer to KCSiE 263-267

Additional sections

• References received - optional to record, though important for safer recruitment
• Safeguarding training - record undertaken training

By following these guidelines, schools ensure compliance with statutory requirements and maintain a secure environment for their students.

Last updated 24 June 2024