Annual canvass
Respond to the canvass
Register to vote
Every year, we legally need to conduct an annual canvass to make sure the electoral register is accurate and complete for publication.
The canvass matches registered electors against local and national data. Based on the data matched, a communication is sent to every residential property for all elector details to be checked - you only need to respond if details are incorrect or if indicated on the form.
Contacting you
All communication sent to the property will be marked for the attention of 'The Resident', in case registered electors move out and so that new residents do not ignore important mailings:
- Letter marked CCA: You only need to respond if any details are incorrect.
- Form marked CF: You need to respond to confirm all details are correct or to make changes.
We may send reminders by:
- telephone
- text message
- a personal visit
- paper form
All contact will be easily identifiable as North Northamptonshire Council and we will only ask for limited information relating to voter registration such as name, nationality, date of birth and national insurance number.
If you suspect fraud, please contact the local elections office.
We will only visit your property where a response is required and none has yet been received. All officers will wear North Northamptonshire Council identification badges.
Responding
We will tell you if you need to respond.
Anyone in the household aged 16 or above can respond using the security codes provided in the canvass. To respond please only use one of the following methods:
- visit the household response website to respond
- call (if no changes) 0800 8840701.
- text (if no changes) “NOCHANGE” followed by security code to 80212
- post the completed form back using the self-addressed return envelope
Anyone new that you tell us about will also need to register to vote individually:
- registering to vote
- contacting the local elections office
- completing a Voter Registration Form posted out to the address
You can contact our elections office for help.
- Electoral Register data is sent securely to the Department for Work and Pensions (DWP) database to be matched against their records. Elector’s names and addresses are matched against information held by the DWP. In addition to this the Electoral Registration Officer uses local information (e.g. council tax records) to carry out local data matching
- Where all people registered to vote at a property are successfully data matched with either sets of information, the property will follow the Route 1 canvass path (letter marked CCA - you only need to respond if any details for the household are incorrect).
- If any people at a property cannot be successfully data matched, then the property will follow the Route 2 canvass path (form marked CF - you need to confirm if all details are correct or to make changes).
- Care homes, nursing homes and certain properties that have a “responsible person” (e.g. a Duty Manager) will follow the Route 3 canvass path
- We will send each property a letter marked CCA with all elector details listed on it for you to check
- If there is currently no one registered to vote at the property, the form will state 'There is no one currently registered to vote at this address'
- If all the information on the form is correct, you do not need to contact us and will not need to do anything further
- If you need to make changes (such as add or remove someone at the property) go to the household response website and use the two security codes (unique to each property) on the front of the form to login and submit the information
- If unable to respond online and have changes to submit you can contact your local elections office
- Please remember when you add someone to the form, they will also need to register themselves to vote online, by phone or paper form
- We will send each property a form marked CF with all registered elector details for you to check and respond
- If there is currently no one registered to vote at the property, the form will be blank
- We need a response for every property even if there are no changes to report
- You will be able to respond online to record no changes, add/remove someone from the property or make other changes. Simply go to the household response website and use the security codes on the form to login and submit any changes
- If you have no changes to submit, you can call our automated telephone number or send a text to our automated SMS phone number
- Alternatively, post the form back to us using the enclosed business reply envelope or contact your local elections office
- If we do not receive a response to our form, we will make every attempt to get a response from you. This may include sending reminder forms, text / email, telephone calls, or visiting your property between September and November
- Please remember when you add someone to the form, they will also need to register themselves to vote online, by phone or paper form.
- Managers of residential care homes, school halls of residence and Houses of Multiple Occupation may be contacted directly by Electoral Services to confirm all occupants at a property. This will help us ensure everyone eligible is given ample opportunity to be registered to vote
- We need a response for every property even if there are no changes to report
Publication of the Electoral Register
The full register of electors will next be published on 1 February 2025, following conclusion of the annual canvass.
Organisations and individuals such as parish and town councils, elected representatives, political parties and candidates standing at elections are entitled to make written request to receive a full copy of the register of electors.
Register request forms can be requested from the elections office.
Last updated 20 January 2025