Pride in Place chair and board recruitment privacy notice

1.0 Council contact details

1.1 North Northants Council
Registered Office:
Sheerness House
41 Meadow Road
Kettering
NN16 8TL

This notice explains what personal data (information) we hold about you, how we collect it, how we use it and how we may share information that we hold about you in order to deliver our services. We are required to give you this information under data protection law. North Northamptonshire Council is committed to protecting your privacy when you use our services. The privacy notice below explains how we use information about you and how we protect your privacy.

North Northamptonshire Council (NNC) complies with data protection legislation (the Data Protection Act 2018 and the UK General Data Protection Regulation (UK GDPR) and are registered as ‘Data Controllers’ (Reg. No. ZA928927).

1.2 Explain who your service area is and give a brief description of what you do.

This Privacy Notice relates to the Pride in Place Programme which is a community-led programme that helps local areas tackle infrastructure, social, and civic challenges.

As part of a £5 billion nationwide initiative, the government has allocated up to £20 million over 10 years to each of these North Northamptonshire neighbourhoods:

Avondale Grange, Kettering
Kingswood and Hazel Leys, Corby
Queensway, Wellingborough

The council is the Accountable Body for this funding and is responsible (with the MPs office) for recruiting a chair of each Neighbourhood Board. These Boards will bring local people, businesses, and community groups together to shape the future of their area.

The council will also provide project support during the initial stages of the programme and support the Boards in engaging with their communities and in developing a vision and 10-year Regeneration Plan.

1.3 Include the service area contact details if a shared mailbox [email protected].

2.0 Information that we hold

Tell people what type what personal data you collect or hold for this process or group of processes.

Personal Information is any information that can be used to identify a living person. There are examples of personal information on the ICO website.

2.1 We currently collect and process the following information for managing the recruitment process and managing the delivery of the Board:

Contact details - names, email addresses, addresses, telephone numbers
Details of race and ethnic origin for monitoring purposes
We may also require the collection of bank details to enable payments of expenses to be made

2.2 Further information on the - Pride in Place Programme.

3.0 How the information is obtained

Tell people how you collect the information and where you collect the information from
Tell people the reasons why you need to collect or hold their information. Include your lawful basis for doing this in this section:
- You may collect personal information because you have a legal or contractual obligation - you should inform people here if this is the case
- If you are relying on consent to process individual’s information, then you should also tell people about their right to withdraw consent and how they can do this in this section

3.1 Most of the personal information we process is provided to us directly by you for one of the following reasons:

Application for Board Chair
Application for Board member
Payment of agreed expenses

3.2 There are several reasons why we need to collect and use your personal information. Generally, we collect and use personal information where:

you have requested a role on a Pride in Place Neighbourhood Board from us
it is needed for recruitment purposes
it is needed to manage the Boards, inform you about meeting dates and to pay relevant eligible expenses

4.0 What we do with the information

Tell people what you do with the information
Include if you share information with anyone, or any other business - make sure you include how you do this and any sharing you do outside the UK

4.1 We use the information that you have given us in order to deliver the recruitment process for the Chair and Board members and manage the delivery of the Boards when established, including the setting up of meetings etc. This will include sharing it with the MPs office.

The information will only be used for the purposes stated when it was collected. Information will not be sold, rented or provided to anyone else, or used for any other purpose than that for which it was originally collected unless required to by law.

4.2 We may share contact information with the relevant MP’s offices to support the recruitment process. We will not share bank details with anyone else.

We will share personal information with law enforcement or other authorities if required by applicable law. Any information sharing is undertaken in accordance with UK GDPR and the Data Protection Act 2018. We have mechanisms in place to share information lawfully and securely.

5.0 How long we keep your information for and how we securely dispose of it after use

The responsible officer should ensure that this activity is added to the retention schedule if not already included.

5.1 We keep your personal information for the purpose of the recruitment of the Board Chair and Board members, and in ongoing management of the Board in line with the council’s retention schedules.

5.2 We will securely dispose of your information in line with retention periods.

6.0 How we store your information

Tell people how or where you keep their information
This should be high level and not reveal any details that could pose a threat to the security arrangements that we have in place

6.1 Your information is securely stored on the council’s systems.

7.0 Your data protection rights

Do not amend s7.1 or 7.2
For s7.3 remove if not applicable

7.1 The law gives you a number of rights to control what personal information is used by us and how we can use it. Please see section 15 of the council’s Corporate Privacy Notice for further information.

7.2 Please be aware that your rights may differ depending on the lawful basis for processing your personal data.

7.3 The right to withdraw consent (if applicable). You can ask that we no longer use your details for this [processing/groups of processing]. If you wish to exercise this right, please contact the Data Protection Officer detailed in section 8.1 below.

8.0 Who to contact

Tell people how to make a complaint to you here. Include the ICO’s address.

8.1 If you would like further information about how we use your personal information, or you wish to exercise one of your data rights or you wish to complain about the use of your personal information please contact the Data Protection Officer:

Telephone: 01832 742229
Email: [email protected]

Or you can write to:

Data Protection Officer
North Northants Council
Cedar Drive
Thrapston
NN14 4LZ

8.2 If you are still dissatisfied once you have contacted the Data Protection Officer, you have the right to complain to the ICO.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Last updated 10 February 2026